How to Create the Perfect Employee Welcome Pack
Drawing from over five years of experience in creating hundreds of welcome kits for leading Indian corporations, we’ve distilled the process into five key stages.
The initial step involves selecting the optimal packaging. This container will be the first impression for new hires, and its choice should align with the company’s identity. Following this, curating a selection of essential items is crucial. These items should not only be practical but also reflective of the company culture.
Next, branding takes center stage. The company logo and messaging should be seamlessly integrated into the welcome kit through careful selection of printing techniques. A physical sample is then essential for a comprehensive evaluation of the design before mass production. Finally, efficient delivery and storage solutions are vital for a seamless employee onboarding experience.
Step 1: Choose the packaging
The first impression matters. Your new hire’s welcome kit packaging sets the tone. Many companies start by matching the box color to their brand. But there are other options: backpacks and eco-friendly jute bags. Let’s explore these choices in detail.
For a truly branded experience, custom boxes are unparalleled. Crafted in your exact brand colors, they offer maximum visual impact. However, this premium presentation comes with a price tag. Custom boxes typically require a higher minimum order quantity (MOQ) and tend to be more costly per unit.
If you’re aiming for a luxurious look, consider kapa-based boxes. With an MOQ of 50 pieces, they offer a balance of customization and affordability. For larger quantities, corrugated boxes might be a more economical choice, though the MOQ is significantly higher at 500 pieces.
Option 1: Minimum Order Quantity=50 pcs, price range=300.00-450.00
Option 2: Minimum Order Quantity=50 pcs, price range=130.00-180.00
Option 3: Minimum order quantity=50 Pcs, Price Range= 580.00-675.00
Step 2: Filling Your Welcome Kit
Once you’ve selected the perfect packaging, curating the contents becomes significantly easier. The majority of companies opt for practical items that enhance the new hire’s office experience.
Pens, diaries, notebooks, water bottles, and sippers are popular choices. To add a personal touch, consider including branded apparel like t-shirts. Other desktop accessories can also complement your welcome kit.
Metal Pens: Choose from a range of color style & Budget
Bamboo Pen with Parker Refill
Original price was: ₹79.00.₹60.00Current price is: ₹60.00.
Custom Dual Tone Metal Pen
Original price was: ₹40.00.₹35.00Current price is: ₹35.00.
Silver Pen with Highlighter
Original price was: ₹95.00.₹70.00Current price is: ₹70.00.
Bamboo Grip Velvet Finish Pen
Original price was: ₹55.00.₹40.00Current price is: ₹40.00.
Custom Metal Pen with Leather Finish
Original price was: ₹60.00.₹45.00Current price is: ₹45.00.
Matt Black Pen with Chrome
Original price was: ₹60.00.₹45.00Current price is: ₹45.00.
Customized Parker Classic Logo Pen
Original price was: ₹500.00.₹475.00Current price is: ₹475.00.
Customized Matt Black Parker Logo Pen
Original price was: ₹475.00.₹450.00Current price is: ₹450.00.
Custom Parker Jotter Ballpoint Logo Pen
Original price was: ₹300.00.₹280.00Current price is: ₹280.00.
Custom Parker Stainless Steel Logo Pen
Original price was: ₹380.00.₹365.00Current price is: ₹365.00.Notebook: From Leather Color Notebook to Spiral Notebook & More.
Premium Purple Shaded Leatherette A5 Notebook
Original price was: ₹385.00.₹325.00Current price is: ₹325.00.
Inverted Premium Leatherette Cover A5 Notebook
Original price was: ₹355.00.₹290.00Current price is: ₹290.00.
White Double Strip Leatherette Notebook
Original price was: ₹365.00.₹310.00Current price is: ₹310.00.
Dotted Canvas A5 Notebook
Original price was: ₹290.00.₹255.00Current price is: ₹255.00.
Diamond Cut A5 Leatherette Notebook
Original price was: ₹310.00.₹290.00Current price is: ₹290.00.
A5 Leatherette Flip Notebook with Pen
Original price was: ₹345.00.₹280.00Current price is: ₹280.00.
Four Color Leatherette Notebook with Black Strip
Original price was: ₹290.00.₹265.00Current price is: ₹265.00.
Leatherette Cover A5 Notebook
Original price was: ₹385.00.₹299.00Current price is: ₹299.00.
Tri Color Leatherette A5 Notebook
Original price was: ₹310.00.₹260.00Current price is: ₹260.00.
Black Luxury A5 Leatherette Notebook
Original price was: ₹425.00.₹275.00Current price is: ₹275.00.Mug & Sipper: From Ceramic to Double Wall Insulated Bottle
500 ML Stainless Steel Custom Flask
Original price was: ₹600.00.₹525.00Current price is: ₹525.00.
500 ML Stainless Steel Water Bottle
Original price was: ₹650.00.₹485.00Current price is: ₹485.00.
1200 ML Custom Flask
Original price was: ₹920.00.₹680.00Current price is: ₹680.00.
700 ML Stainless Steel Water Bottle
Original price was: ₹860.00.₹525.00Current price is: ₹525.00.
Imperio Speedex Custom Water bottle
Original price was: ₹960.00.₹850.00Current price is: ₹850.00.
Speedex Shark Insulated Water Bottle
Original price was: ₹950.00.₹850.00Current price is: ₹850.00.
Speedex Elite Gold Insulated Water Bottle
Original price was: ₹920.00.₹825.00Current price is: ₹825.00.
Speedex Nightingale Insulated Water Bottle
Original price was: ₹950.00.₹800.00Current price is: ₹800.00.
Custom Speedex Flash Water bottle
Original price was: ₹920.00.₹850.00Current price is: ₹850.00.
Custom Vacuum Insulated Copper Coated Water Bottle
Original price was: ₹960.00.₹900.00Current price is: ₹900.00.T-Shirt: Branded & Non-Branded Polos
Custom Police Biowash Polo T-Shirt
Original price was: ₹2,099.00.₹985.00Current price is: ₹985.00.
Spun Matty Promotional T-Shirt
Original price was: ₹399.00.₹240.00Current price is: ₹240.00.
Customizable Spun Matty Polo T-Shirt
Original price was: ₹350.00.₹260.00Current price is: ₹260.00.
Hummel Dual Tip Cotton Polo T-Shirt
Original price was: ₹1,699.00.₹899.00Current price is: ₹899.00.
Hummel Plain Pique Polo T-Shirt
Original price was: ₹1,499.00.₹799.00Current price is: ₹799.00.
Hummel Women’s Pique Polo T-Shirt
Original price was: ₹1,499.00.₹799.00Current price is: ₹799.00.
Hummel Premium Jacquard Collar T-Shirt
Original price was: ₹1,699.00.₹799.00Current price is: ₹799.00.
Pre Shrunk Biowashed Cotton Round Neck T-Shirt
Original price was: ₹699.00.₹370.00Current price is: ₹370.00.
Custom Jack & Jones Polo T-Shirt in Lavender
Original price was: ₹1,799.00.₹980.00Current price is: ₹980.00.
Custom Organic Cotton Jack & Jones Polo T-Shirt
Original price was: ₹3,299.00.₹1,250.00Current price is: ₹1,250.00.Once your packaging is chosen, it’s time to fill your kit with practical and thoughtful items. Most welcome kits include office essentials like pens, diaries, t-shirts, and water bottles. These items are customizable in terms of color and design to align with your brand.
Merch Story offers a wide range of options within each color category, ensuring you find the perfect fit for your budget and aesthetic.
Expanding Your Welcome Kit
To create a truly exceptional welcome kit, consider adding items from the following categories:
- Eco-friendly items: Demonstrate your company’s commitment to sustainability.
- Tech items: Provide new hires with useful tech accessories.
- Promotional items: Boost brand awareness with memorable giveaways.
Explore the Merch Story website’s category section to discover countless possibilities. If you need assistance, our customer care team is ready to help you select the ideal items for your welcome kit.
Step 3: Logo Printing on each Item
Logo Perfection: The Heart of Your Welcome Kit
Your logo is the face of your brand. 1 To ensure it shines on every item in your welcome kit, careful consideration of printing techniques is essential.
Different items demand different printing methods:
- Pens and bottles: Laser engraving often yields a sophisticated, metallic look, highlighting the base material. For multi-color logos, alternative techniques are available.
- T-shirts: Embroidery provides a classic, high-quality finish, while digital printing offers vibrant colors. Offset printing with a matt finish adds a touch of elegance.
- Boxes: Digital offset printing on matt paper produces a professional, visually appealing result.
Let’s discuss how to choose the right printing technique for your specific logo and items in more detail. Contact Us.
Step 4 : Approve the First Sample physically
Before proceeding with production, request a physical sample of your welcome kit. This crucial step allows you to assess the overall look, feel, and quality of your design. Only proceed with the full order once you are completely satisfied with the sample. At Merch Story we always take approval of first physical sample from clients before we proceed with the bulk production to avoid any confusion on quality and print.
Step 5: Shipment & Storage
The final and critical phase involves ensuring seamless delivery and storage of your welcome kits.
Shipment:
- Carrier Selection: Collaborate with your vendor to determine the most suitable shipping carriers based on factors such as delivery speed, cost, and reliability.
- Pricing Structure: Understand the vendor’s shipping rates, ideally on a per-kilogram basis, to accurately estimate costs for different order sizes.
- Delivery Options: Inquire about various shipping options (standard, expedited, overnight) to accommodate diverse client needs.
Storage:
- Inventory Management: Evaluate the vendor’s storage capabilities to determine if they can hold finished welcome kits for future orders.
- Order Fulfillment: Assess the vendor’s ability to manage inventory, pick, pack, and ship orders efficiently to minimize turnaround times.
By carefully considering these factors, you can streamline the fulfillment process, reduce costs, and enhance customer satisfaction.
Design Your Company's New Hire Welcome Pack with Merch Story
At Merch Story, we understand the importance of a warm and memorable welcome for your new hires. We’ve helped hundreds of companies across India craft exceptional welcome kits that not only impress and excite new employees but also strengthen their brand identity.
What sets us apart?
- One-Stop Solution: From concept to delivery, we handle everything. Our in-house production facilities allow us to create custom boxes, package items, and handle all printing techniques.
- Extensive Product Range: We offer a vast selection of products, from imported pens and notebooks to water bottles, t-shirts, and tech accessories.
- Expertise in Branding: Our expert team will help you select the perfect items and printing techniques to make your logo shine and your brand come alive.
- Pre-set Welcome Kits: For added convenience, we offer pre-designed welcome kits.
- Streamlined Fulfillment: We manage inventory and handle order fulfillment efficiently to minimize turnaround times.
Ready to get started?
- Explore: Browse our website to explore the full range of options available.
- Contact Us: Call us at +91-850-59-69-000 or email us at info@themerchstory.com to discuss your specific needs.
- Pre-set Kits: Explore our pre-designed welcome kits in the following section for a quick and easy solution.
Let Merch Story help you create a welcome kit that makes a lasting positive impact on your new hires and sets the stage for a successful and rewarding employee experience.
