An employee welcome kit is more than a collection of branded items — it is a powerful onboarding tool that sets the tone for a new hire’s journey with your company. In India’s competitive talent market, where companies in Delhi NCR, Bangalore, and Mumbai are constantly vying for top talent, a thoughtfully curated welcome kit can make all the difference in employee retention and engagement.
At Merch Story, based in Gurgaon, we have designed and delivered over 97,000+ welcome kits for 500+ Indian companies. In this complete guide, we share everything you need to know about creating the perfect employee welcome kit for your organisation.
An employee welcome kit (also called a new hire kit, joining kit, or onboarding gift set) is a curated package of branded merchandise and essential items given to new employees on their first day. It serves multiple purposes:
Research shows that 69% of employees who receive a welcome kit are more likely to stay with the company for over three years. In India’s high-turnover job market, especially in sectors like IT, fintech, and startups, a well-designed employee welcome kit can significantly reduce early attrition.
Companies in Hyderabad, Pune, and Chennai that invest in quality onboarding kits report:
Based on our experience delivering employee welcome kits across India, here are the most popular configurations:
Ideal for startups and companies with tight budgets:
The most popular choice for mid-size companies:
For companies that want to make a strong impression:
For C-suite hires and senior leadership:
| Kit Name | Items Included | Price Range |
|---|---|---|
| Starter Essentials | Notebook + Pen + Mug + T-shirt | ₹800–₹1,200 |
| Office Ready | Notebook + Pen + Bottle + T-shirt + ID Holder | ₹1,200–₹1,800 |
| Tech Professional | Laptop Sleeve + Bottle + Power Bank + Pen | ₹1,800–₹2,500 |
| Executive Premium | Diary + Pen Set + Backpack + Smart Bottle + Speaker | ₹4,000–₹6,000 |
| Eco-Friendly Kit | Jute Bag + Bamboo Bottle + Seed Notebook + Pen | ₹1,500–₹2,200 |
At Merch Story, every employee welcome kit is fully customisable:
Focus on tech accessories: laptop sleeves, wireless chargers, smart bottles, and premium backpacks. Employees in tech hubs appreciate functionality.
Keep it creative and cost-effective: quirky t-shirts, colourful notebooks, reusable bottles, and desk plants. Add a handwritten welcome note.
Emphasise durability and utility: metal bottles, heavy-duty bags, safety-themed items, and practical desk organisers.
Choose professional and hygienic items: premium pens, leather portfolios, sanitiser kits, and wellness journals.
Prioritise executive elegance: leather diaries, metal pen sets, card holders, and premium gift box packaging.
The packaging of your employee welcome kit is as important as the contents:
Our MOQ starts at 50 kits. For orders above 500 kits, we offer additional volume discounts.
Standard production time is 10–15 business days after design approval. Express delivery options are available for urgent requirements.
Absolutely! Every item in the kit can be customised with your company logo, brand colours, and even individual employee names.
Yes, we provide free samples for registered companies. You can evaluate the quality, customisation, and packaging before placing a bulk order.
Our kits range from ₹500 to ₹5,000+ per kit depending on the items selected, customisation requirements, and order quantity.
A well-designed employee welcome kit is one of the most cost-effective investments you can make in your onboarding process. It creates a positive first impression, reinforces company culture, and makes new hires feel genuinely valued.
At Merch Story, we make the entire process effortless — from kit design and customisation to production and PAN India delivery. With over 97,000+ kits delivered to 500+ companies, we are India’s trusted partner for employee welcome kits.
Request a free sample today and experience the Merch Story difference.
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